Office Administrator (Part-Time)

The Part-Time Office Administrator would support each of the principals of Agility (Bermuda) Ltd. (operating as EasyPark Bermuda, "EasyPark") and ASK Bermuda ("ASK") with day-to-day administration of their operations. These organisations share a small office space.

This role would require an average of 3 hours each weekday, subject to a maximum of 15 hours per week, initially split 10:5 between EasyPark and ASK. We are looking for a mature, highly flexible individual with exceptional client service abilities, technology skills and a keen commercial awareness. This is an in-office role and is generally not available on a remote basis.

Duties and hours may further expand based on the two organisations’ needs. We invite applications from suitably qualified Bermudians, Spouses of Bermudians and/or Holders of a Permanent Residency Certificate.

Applicants are requested to send a covering email to stephencaton@ask.bm, indicating their desire, qualifications and suitability for this part-time role, attaching their CV, and including the contact details of two professional references. Applications close Friday, April 7, 2023.

Key Duties and Responsibilities

Very broadly, the Part-Time Office Administrator's role would include:

* business application administration, plus updating websites/portals;
* managing the day-to-day activities of the office, including engaging with customers/clients and dealing with vendors/suppliers;
* developing and managing social media, including posting and monitoring, plus initiating or replying to client communications, updating CRM and other marketing activities;
* preparing online banking and other transactions for approval and execution;
* performing data entry, record-keeping tasks and electronic filing;
* assisting with billing, collections and general accounting duties;
* appointment scheduling and calendar management for the two principals;
* telephone answering, message taking, and receiving visitors and guests; and,
* performing other organisational and administrative duties, including making occasional deliveries and collections.

Required Competencies, Skills and Abilities

The Part-Time Office Administrator must be able to demonstrate that they:

* have flexible approach and can adapt quickly to changing situations;
* are a self-starter with strong organisational skills;
* are proficient in MS Office applications and have the aptitude to learn new technology/software/platforms;
* can manage time efficiently and multi-task;
* have well-developed written and verbal communication abilities;
* maintain a customer-focused approach with a positive attitude; and,
* always convey a professional demeanour and a willingness to help.

Minimum Qualifications and Experience

The Part-Time Office Administrator must have:

* an associate’s degree; and,
* a minimum of 10 years' experience as an office administrator / personal assistant / administrative assistant.

Also:
* recent certifications of proficiency in MS Office would be an asset; and,
* experience in a client-focused and/or professional services environment is preferred.